Simple Guide: How to Schedule a Google Meet Appointment for your Remote Team

Scheduling a Google Meet appointment doesn’t have to be a chore. Virtual interactions, as we can all see, are gradually replacing face-to-face meetings in today’s tech-inclined atmosphere. This is a result of an increase in remote work opportunities, freelance platforms, and ultimately advancements in technology.

With the stay-at-home order and other challenges created by the COVID-19 pandemic a few years ago, virtual communication became not just an option but a necessity and has since then gained prominence.

Platforms like Zoom, Google Meet and others became go-to options for organizations and individuals to carry out various virtual interactions such as work feedback, meetings, tutorials, technical support, etc.

In this article, we will guide you through the process of scheduling a Google Meet appointment. And if you are a team lead or member of a remote job, we will examine various options to help you organize meetings for your remote team.

Whether you’re new to Google Meet or an OG, you’ll find all the information you need right here. Let’s dive in!

What About Google Meet?

Google developed Google Meet, a tool for video conferencing. It is available for free to anyone with a Google account.

As long as you have a Google account, you can create a meeting that can host up to 100 people and last for at least 60 minutes. You can also use the platform to host an online class, set up important work discussions or any conversations at all, or connect with old time buddies.

Google Meet is accessible from various devices, including desktops, laptops, tablets, and smartphones. On a PC or laptop, you can use it directly through a web browser without needing to download anything.

For mobile devices like tablets or phones, you can download the Google Meet app to get started. Despite being primarily designed for video conferencing, you can choose to use just the audio by turning off the camera. This feature lets you make voice calls and invite others by sharing a link or meeting code.

Anyone can create and join calls on Google Meet for free; all you need is a Google account, which is also free if you use Gmail.

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Free Features of Google Meet

When you schedule a Google Meet appointment, these features are available to you, whether as a free user or premium user:

1. Host control
2. In-call messages
3. Screen sharing
4. Real-time Captions

1. Host Control: Just as it sounds literally, the feature gives the host a level of control over the meeting. Some of the host controls include muting, removing, or pinning participants as needed during the Google Meet appointment.
2. In-call Messages: This is a very important feature. It allows participants on the call to give real-time feedbacks via texts. It also fosters engagement during the Google Meet call. While on the call, you can send instant messages to other participants and also share important information or links through this feature.
3. Screen Sharing: This feature is particularly useful for presentations, tutoring, technical assistance, etc. You can share your entire screen, a specific browser tab, or just one application window with meeting participants.
4. Real-time Captions: Google Meet offers automated real-time captions, making it easier for everyone to follow along during meetings. Simply click on the three dots in the meeting screen to enable this feature.

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For premium users of the Google Suite, these are the extra-added features for Google Meet calls:

• Up to 250 call participants
• Up to 300 hours of call length
• Meeting recordings are stored to Google Drive
• Around the clock support throughout the week

How to Schedule a Meeting on Google Meet

When it comes to scheduling a meeting on Google, there are different options to choose from. However, in this article, we will examine the following:

• How to schedule a meeting using Google Calendar
• How to schedule a Google meet by starting an instant meeting
• How to schedule a Google meet by creating a link for a later meeting
• How to schedule a meeting with Google Meet using Gmail

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We will provide a more detailed breakdown of the above options in the subsequent sections.

How to Schedule a Meeting Using Google Calendar

One way to schedule a meeting with Google Meet is through Google Calendar:

• Sign In and Start: Log in to your Google account and visit the Google Meet webpage. From the “New Meeting” menu, select “Schedule in Google Calendar.”

• Set Up the Meeting: A new tab with Google Calendar will open. Enter the meeting details, such as the title, date, start, and end times.
• Invite Participants: Begin inviting participants. If their calendars are synced, use the “See guest availability” or “Suggested times” options to find the best time.
• Customize the Event: You can set up notifications, add a description, and choose a color to mark the meeting on your Google Calendar.
• Save and Share: After setting up, click “Save.” To send the invitation, select “Send.” If you need to make changes, click “Back to editing” before sending.
• Receiving Invitations: Participants will receive an invitation, which they can accept or decline. They can join the meeting by clicking the “Join Google Meet” button in the Google Calendar event or through the link in the invitation email.

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How to Schedule a Google Meet by Starting an Instant Meeting

If your meeting is urgent, you can schedule a Google Meet by starting an instant meeting:

• Sign In and Start: Log in to your Google account on the Google Meet website. Click on “New Meeting” and select “Start an instant meeting.”
• Meeting Setup: The Google Meet page will reload, placing you directly in the meeting. You’ll see the meeting link on the left side of the screen. You can copy this link and share it with your attendees via Slack, email, or any other messaging app.
• Invite Participants: Alternatively, you can click “Add Others” to send an email invitation right away. A prompt will appear where you can select a contact or enter the guest’s name and email address. After adding participants, click “Send Email.”
• Joining the Meeting: Participants will receive an email invitation with “Happening Now” in the subject and body. They can join the meeting by clicking the “Join Meeting” button or the link provided in the email.

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How to Schedule a Google Meet by Creating a Link for a Later Meeting

To schedule a Google Meet by creating a link for a future meeting:

• Sign In and Create: Log in to your Google account on the Google Meet website. Click “New Meeting” and select “Create a Meeting for Later.”
• Copy the Link: A small window will appear with the meeting link. Copy the URL and save it in a note, email, or chat message. This allows you to share the link with others whenever you’re ready.
• Start the Meeting: When it’s time to meet, paste the saved link into your browser’s URL bar to start the meeting.

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How to Schedule a Meeting with Google Meet Using Gmail

• On Desktop: Open Gmail on your computer, and in the left sidebar, go to the Meet section. Click “New meeting,” and a pop-up window will appear with a shareable meeting link.
• On Mobile: Open the Gmail app on your phone and tap the Meet icon in the bottom-right corner (it looks like a camera). Tap “New meeting” on the following screen. You can start a meeting immediately or schedule one using Google Calendar.

Frequently Asked Questions

Conclusion

Just like we promised, we have provided a comprehensive guide on how to schedule a meeting on Google Meet. Google Meet is one of the best free platforms to utilize for your virtual meetings.

Save yourself the trouble of traveling around, unless it is necessary, of course, and schedule that Google Meet appointment!

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Reference

www.booknetic.com – How to Schedule a Meeting Using Google Meet? | Quick Guide